Finding the right person to lead your office operations is a big task. You need someone who stays organized and keeps your team on track. An Administrative Services Manager handles the daily tasks that keep a business running. From managing office supplies to supervising staff, this person is the backbone of your workplace.
In Australia, businesses face unique needs. You must follow specific workplace laws and manage local vendor relationships. Because of this, your job post needs to be clear and detailed. You want to attract candidates who understand the local market and have the right skills to help you grow.
This guide helps you create a professional job post. You can use our template to save time and find the best fit for your team.
Defining the Administrative Services Manager Role
Before you post your ad, you should understand what this role does. This manager looks after the support services of a company. They make sure the office environment is safe and efficient. They also manage the people who do clerical and administrative work.
Your manager will likely handle several areas:
- Record keeping and data management.
- Office budget and spending.
- Facility maintenance and repairs.
- Mail distribution and communication systems.
In a smaller company, this person might do everything themselves. In a larger Australian firm, they might lead a big team of clerks and assistants. You need to decide which level of experience your business needs right now.
How to Write an Administrative Services Manager Job Description
A good job post tells a story about your company. It also sets clear expectations. If you are too vague, you will get too many resumes from the wrong people. If you are too strict, you might scare away great talent. You should aim for a balance.
Start with a Strong Summary
Your summary is the first thing a candidate sees. You should explain why the role is open. Is your company growing? Are you replacing someone who moved up? You should also mention what makes your office a great place to work. Talk about your mission and your team culture.
List Clear Responsibilities
Candidates want to know what they will do every day. Use bullet points to list the main tasks. Be specific about the systems they will use. If you use certain software for payroll or scheduling, mention it here. This helps candidates see if they have the right background.
Outline Necessary Skills
You need to list both hard skills and soft skills. Hard skills are things like knowing how to use a computer or manage a budget. Soft skills are things like leadership and communication. For an Administrative Services Manager, being able to talk to different types of people is very important.
Administrative Services Manager Job Description Template
You can copy and change this template to fit your needs. It follows Australian standards and focuses on the key parts of the job.
Job Summary
Righteo is looking for a dedicated Administrative Services Manager to join our team in [Insert Location, e.g., Sydney]. You will lead our office support team and manage our daily operations. Your goal is to make sure our workplace stays efficient and organized. You will report to the [Insert Title, e.g., General Manager] and work closely with every department. We want someone who is proactive and likes to solve problems.
Main Responsibilities
- Manage and lead the administrative support staff.
- Plan and supervise office services like mail, maintenance, and supplies.
- Make sure the office follows all health and safety rules.
- Create and track the budget for office equipment and services.
- Look for ways to make office procedures better and faster.
- Manage relationships with vendors and service providers.
- Oversee the maintenance of office records and files.
- Organize office moves or changes to the workspace.
- Help with the hiring and training of new administrative staff.
- Prepare reports on office expenses and staff performance.
Required Skills and Qualifications
- A Bachelor’s degree in Business Administration or a related field.
- At least [Insert Number] years of experience in office management.
- Strong knowledge of Australian workplace health and safety (WHS) laws.
- Experience managing a budget and tracking costs.
- Excellent leadership and people management skills.
- Great written and verbal communication.
- Ability to use office software like Microsoft Word, Excel, and Outlook.
- Strong organizational skills and the ability to handle many tasks at once.
- A valid [Insert State] driver’s license (if travel is required).
Benefits and Perks
- Competitive salary based on your experience.
- 11.5% Superannuation contributions.
- Flexible working hours or work-from-home options.
- Generous annual leave and sick leave.
- Training and career development opportunities.
- A friendly and supportive team environment.
- Modern office located near public transport.
Identifying Key Skills for Success
When you look at resumes, you should check for specific traits. An Administrative Services Manager needs more than just a degree. They need to be steady under pressure.
Here are some skills to look for:
- Problem Solving: Things go wrong in an office. A pipe might leak, or a computer system might crash. You need a person who can fix these issues quickly.
- Attention to Detail: This manager handles contracts and budgets. Small mistakes can cost a lot of money.
- Leadership: They must guide other workers. This requires patience and the ability to give clear directions.
- Time Management: There are only so many hours in a day. Your manager must know which tasks are the most important.
Administrative Services Manager FAQ
What is the average salary for this role in Australia? The salary often depends on the city and the size of the company. In major cities like Melbourne or Sydney, these managers often earn between $90,000 and $130,000 per year.
Do they need specific certifications? While not always required, a Diploma of Business or a Certificate IV in Leadership and Management can help. It shows the candidate is serious about their career.
Is this a desk job? Part of the job is done at a desk. However, these managers often walk around the office to check on facilities and talk to staff. It is a very active role.
How does this role differ from an Office Manager? An Office Manager usually handles a single office. An Administrative Services Manager often has a bigger scope. They might manage several departments or focus more on the systems and facilities than just the daily clerical work.
Mastering Your Office Leadership Search
The right Administrative Services Manager will change the way your business works. They take the stress of daily operations off your shoulders. This allows you to focus on your main goals. By using a clear job description, you set the stage for a successful hire.
Remember to talk about your company values. In Australia, workers care about culture and work-life balance. If you show that you value your team, you will attract better candidates. Be honest about the challenges of the role, but also highlight the rewards.
Start Your Hiring Process with Righteo
You have the tools you need to find a great leader. Use our template to build your job post today. If you need more help finding talent, Righteo is here for you. We provide the resources you need to build a strong team in the Australian market. Take the next step and find the person who will help your office run better than ever before. Don't wait to improve your workplace. Start your search now and see the difference a great manager makes.