Finding the right person to run your office is a big task. A Senior Administrative Assistant does more than just answer phones. They are the backbone of your leadership team. They handle complex tasks and keep your business running without a hitch. If you want to hire the best, you need a clear Senior Administrative Assistant Job Description. This guide helps you write a post that attracts high-performing workers in Australia.
At Righteo, we know that a good hire starts with a good plan. You need to list exactly what you want. This stops you from getting resumes that do not fit. It also helps the right people see themselves in the role. Below is a free template you can use today.
Senior Administrative Assistant Job Description Template
You can copy and use this template for your job ads. It is set up to work well on job boards and your own company career page.
Job Summary
We are looking for a skilled Senior Administrative Assistant to join our team at [Company Name]. In this role, you will support our senior leaders with high-level tasks. You will handle secretarial duties, manage busy schedules, and act as a main point of contact for our office. We need someone who is organised and can handle many tasks at once. You will work in our [Location] office and help our team stay on track.
Your Responsibilities
- Manage and coordinate complex calendars for senior managers.
- Organise travel plans, including flights, cars, and hotels.
- Prepare detailed reports, slide decks, and meeting papers.
- Record meeting minutes and track action items for the team.
- Handle sensitive data with a high level of secrecy.
- Filter and manage emails and phone calls to save time for leaders.
- Plan and run company events or large team meetings.
- Help with budget tracking and office supply orders.
- Check that all office files are kept in a safe and tidy digital system.
- Lead junior office staff and give them tasks when needed.
Job Requirements
- At least 5 years of experience in an office support role.
- Strong skills in Microsoft Office (Word, Excel, and PowerPoint).
- Ability to learn new software and tools quickly.
- Excellent written and verbal communication skills.
- A proven history of managing multiple projects at the same time.
- High school diploma or higher: a business degree is a plus.
- Deep knowledge of Australian business standards and office etiquette.
- Strong problem solving skills and a calm attitude under pressure.
Benefits and Perks
- Competitive salary based on your experience.
- Flexible work hours or work-from-home days.
- Health and wellness programs for all staff.
- Paid leave and superannuation as per Australian law.
- A friendly office culture with regular social events.
- Ongoing learning and career growth paths.
Why You Need a Senior Level Assistant
A junior assistant helps with basic tasks. A Senior Administrative Assistant takes ownership of the office. They look ahead to find problems before they happen. For example, they might see a meeting clash on a calendar a week early. They fix it before the manager even knows there was a problem.
When you use this Senior Administrative Assistant Job Description, you are looking for a partner. This person understands your business goals. They know who the key clients are. They make sure your leaders spend their time on the most important work. In the Australian market, these workers are in high demand. Providing a clear list of duties helps you stand out as a great employer.
How to Customise This Job Description
Every business is different. A law firm needs a different assistant than a tech startup. You should change this Job Description to fit your specific needs. Here is how to do it:
- Mention Your Industry: If you are in finance, add a line about financial reports. If you are in construction, mention site safety paperwork.
- Define the Software: Do you use Slack, Trello, or Zoom? List them. This helps you find people who can start working right away.
- Set the Tone: If your office is quiet and formal, say so. If it is loud and busy, make sure the candidate knows what to expect.
- Highlight the Team: Who will they support? Mention if they will work for one CEO or a group of five managers.
Key Skills for Success in Australia
To get the best results from your Senior Administrative Assistant, look for these specific traits:
High Level Organisation
Your candidate must be able to sort through a lot of data. They should have a system for everything. This includes how they file emails and how they track office keys.
Communication
In Australia, business is built on relationships. Your assistant often speaks for you. They must be polite, clear, and professional. They should be able to write an email that is easy to read and has no mistakes.
Technology Knowledge
The modern office relies on the cloud. A Senior Administrative Assistant should be comfortable with digital tools. They should know how to set up a video call or share a large file securely.
Discretion
Senior roles often involve seeing private company info. You need to trust that your assistant will keep this info safe. Look for people who have worked in legal or executive offices before.
Senior Administrative Assistant Job Description FAQs
What is the average salary for this role in Australia?
Salary depends on the city and the industry. In big cities like Sydney or Melbourne, a Senior Administrative Assistant can earn between $75,000 and $100,000 per year. This often includes superannuation.
How is a Senior Administrative Assistant different from an Executive Assistant?
The roles are similar. An Executive Assistant usually supports one or two very high-level leaders. A Senior Administrative Assistant might support a whole department or a large team. Both roles require high-level skills.
What qualifications do I need to look for?
Many great assistants do not have a degree. They have years of experience instead. However, a Certificate IV in Business Administration is a common qualification in Australia. It shows the person has formal training in office work.
Can this role be done remotely?
Yes. Many Australian companies now hire virtual senior assistants. If you want a remote worker, make sure your Senior Administrative Assistant Job Description mentions that they need a quiet home office and fast internet.
What are the most important tools for this job?
Most Australian offices use Microsoft 365 or Google Workspace. Experience with accounting software like Xero or MYOB is also very helpful for senior roles.
Perfecting Your Office Support Hiring Plan
Writing a great job post is just the first step. You also need a plan for how to pick the winner. Once you post your Job Description, you will get many resumes. Look for people who have stayed at their past jobs for a long time. This shows they are reliable.
During the interview, ask them how they handle stress. A Senior Administrative Assistant needs to stay cool when things get busy. Ask for real examples of how they solved a problem for a past boss. This will tell you more than a list of skills on a page. By using the right template and asking the right questions, you will find a worker who helps your business grow.
Start Building Your Leadership Support Team
Ready to find your next great hire? Using a clear Senior Administrative Assistant Job Description makes the process much faster. It sets the stage for a professional relationship built on clear goals. At Righteo, we believe that the right information leads to the right people. Take our template, make it your own, and start your search today. Your office will thank you for it.